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Finance, commercial and supply control

Swaves ERP · Applications

Core Operations

The financial and operational backbone of the enterprise. Core Operations connects accounting, sales, purchasing, inventory, projects and assets through linked documents, controlled postings and role-specific work queues.

Finance and accountingSales and procurementInventory and fulfilmentProjects and assets
Traceable movement from source transaction to ledger impactCurrent receivable, payable, cash and stock positionsControlled purchasing, delivery, return and correction pathsComparable reporting across agreed entities and dimensions

Actual application interface from the official module documentation; final configuration and scope are confirmed per deployment.

Accounting applicationAccounts receivable
ERPNext accounts receivable report with invoice balances, due dates and ageing
Actual application interface from the official documentation. View source · CC BY-SA.
01Request
02Supplier quote
03Purchase order
04Receipt
05Invoice
06Payment

Working coverage

Capability where the transaction and responsibility meet.

Organisations replacing disconnected accounting and operational tools, or establishing a shared foundation across companies, branches and locations.

Accounting and close

Control ledgers, receivables, payables, cash and period activity from their source documents.

  • Chart of accounts and dimensions
  • General ledger and journals
  • Receivables and payables
  • Payment entry and reconciliation
  • Budgets and cost centres
  • Financial statements and close views

Sales and distribution

Carry customer demand through commercial approval, fulfilment, billing and return.

  • Customer, contact and address masters
  • Quotation and sales order
  • Pricing rules and discount controls
  • Pick list and delivery note
  • Sales invoice and payment status
  • Return and credit workflow

Purchasing

Create an accountable chain from internal demand to supplier settlement.

  • Material request
  • Request for quotation
  • Supplier quotation comparison
  • Purchase order and approval
  • Purchase receipt
  • Purchase invoice and payment status

Stock and logistics

Control stock availability, movement, traceability and valuation across locations.

  • Warehouse hierarchy
  • Batch and serial records
  • Stock receipt, issue and transfer
  • Reorder and material planning
  • Stock ledger and valuation
  • Count and adjustment path

Projects and services

Connect project commitments, work, cost, billing and contribution.

  • Projects and tasks
  • Timesheets and activity cost
  • Project purchasing and expenses
  • Milestone or time-based billing
  • Budget and profitability views
  • Customer and document links

Assets

Maintain the record from acquisition and capitalisation through use, maintenance and disposal.

  • Asset categories and locations
  • Purchase and capitalisation
  • Depreciation schedules
  • Movement and custody
  • Maintenance records
  • Sale, scrap and disposal

End-to-end flow

From customer demand to a reconciled outcome

Documents advance through the people responsible for commercial terms, stock movement, delivery, billing and collection.

01

Approve demand

Qualify the customer, commercial terms, availability and approval requirements.

Sales
02

Commit fulfilment

Confirm the order and allocate the purchasing, stock or production response.

Operations
03

Move and deliver

Record the controlled movement and the quantity actually fulfilled.

Warehouse or delivery
04

Bill

Create the accountable receivable against the agreed delivery and tax treatment.

Finance
05

Collect and reconcile

Apply payment, resolve differences and confirm the customer balance.

Treasury and receivables

Role views

The same process. Different working context.

Each person sees the queues, measures, records and actions that belong to their responsibility.

01

Finance controller

Close and financial integrity

Unposted activityReconciliationAgeingClose checklist
02

Sales operations

Commercial throughput

QuotationsOrdersCredit holdsDelivery status
03

Procurement

Supply commitment

RequestsRFQsPurchase ordersSupplier actions
04

Warehouse lead

Material accuracy

AvailabilityReceiptsTransfersPick and dispatch
05

Business owner

Operating position

CashDemandStockContribution

Controls retained in the flow

  • Accounting periods and posting dates
  • Credit and discount approvals
  • Purchase approval thresholds
  • Warehouse permissions
  • Cancellation and return paths
  • Document and ledger audit history

Configured for the operating model

  • Companies, branches and currencies
  • Chart of accounts and dimensions
  • Items, customers and suppliers
  • Warehouses and valuation
  • Price lists and taxes
  • Roles, workflows and print formats
Country-specific charts, taxes, e-invoicing, banking formats and statutory reports require discovery, configuration and local professional validation.

Connected applications

Continue the operating cycle.

Move into the responsibilities that sit immediately before, after or alongside this application.

Foundation and attribution

Open foundations. Swaves delivery accountability.

Swaves ERP solutions may use and extend established open-source business platforms, including the ERPNext and Frappe ecosystem, alongside Swaves configuration, integration and managed services. Capabilities and interface patterns shown here are referenced against current published module documentation. ERPNext and Frappe are trademarks of their respective owner. Swaves does not claim partner certification, endorsement or ownership of upstream products.

Start with the operating model

Bring the process that is losing control first.

Current companies, sites and systemsUsers, roles and approval authorityPriority process and known exceptionsMigration, statutory and integration requirements